In planning for a genealogy trip to New York State’s Capital District, I’m determined not to burn precious road-trip time on tasks I could accomplish closer to home.
Consider the New York vital records microfiche indexes, which list events, names, places, dates and certificate numbers (not the certificates themselves). They’re at the New York State Archives in Albany, but copies are also at several other locations across the state. For me the closest is the National Archives Northeast Region facility in New York City, a commuter’s ride away. Excellent!
The New York vitals parameters read like a particularly nasty pop quiz. Indexes begin in 1880 (for deaths) and 1881 (for births and marriages). They cover everyplace except for (a) Albany, Yonkers and Buffalo births and deaths before 1914, and marriages before 1908, and (b) the city of New York, but do include Staten Island, bits of western Queens and assorted townlands of Brooklyn and Westchester prior to annexation. Births are available after 75 years, deaths and marriages after 50 years.
Got that? Me neither. One can re-read the rules at the New York State Archives site. Do so, and carefully. Dick Hillenbrand’s Upstate New York Genealogy website has a guide to obtaining New York State vital records that is as user-friendly as things get in this cruel world.
The microfiches themselves are straightforward. The older ones run by year, alphabetized by last name. Some years (like the 1956 deaths I searched) are indexed by Soundex, however. (Never leave your Soundex cheat sheet at home, class.)
It was a good day overall. I found all the births where I had specific time frames, plus one birth listing that was a total shot in the dark (a “child died young” who was documented only on my Aunt Catherine’s handwritten Genealogy List). I also easily found death listings for both my Haigney great-great-grandparents, plus a great-great aunt. Marriages were a bust, despite diligent searching. Maybe my relatives didn’t register, or maybe my information isn’t 100 percent accurate. (I know; unthinkable.)
Confirming the existence, dates and numbers of vital records can speed retrieval (and save money) at the state Department of Health, which holds the certificates. Now I need to decide which certificates are most urgently worth ponying up for. At $22 per genealogy copy, this is a serious matter.
If you’re using the New York State vitals microfiches, I suggest these steps:
1. Make sure you really need them. For pre-1880 vitals, you need to dig elsewhere. For New York City, you need the New York City Municipal Archives. And don’t forget that Albany/Yonkers/Buffalo thing.
2. Save your sanity; narrow your date range. Use censuses, military records, family traditions, Bible notations, whatever you’ve got. Newspapers, too– stories like this one can be gold mines.
3. At the repository, tackle your “sure-thing,” specific searches first. Then do the fuzzier searches.
4. Carefully write everything down, especially if you’re sure it’s not important.